Tips on how to write texts correctly with the computer

An error that immediately highlights whether you are an expert or a novice with the use of the computer, is how you write the texts. By texts I mean an email, a Word document, a report, a Powerpoint presentation, or even a Curriculum Vitae (CV).
This aspect immediately indicates your level and experience of using the computer, and it is an aspect in which I recommend investing.
Writing texts correctly and professionally is very useful and gives credibility to what you write.

So let’s see some simple rules. These rules are good for everyone, whether for Windows, Apple, Linux, mobile, laptop, desktop or whatever.

Writing in ALL CAPS

Never write in ALL CAPS, unless you want to “yell” at someone. It is synonymous with rudeness, as well as being just ugly to look at, rough.
It can be used from time to time to highlight words or concepts, but there are other more professional methods.
For example, you could put the text “in quotes”, or apply a bold style or an underline.
Even applying a colored background or a color to the text (for example the red) is not very elegant, also because the reader could have problems with contrast, or – if for example is the text of an email – formatting could give unexpected and unreadable results.
Contrary to popular belief, not all mail programs use the same formatting standards.
Instead for Word, Excel, Powerpoint or a PDF there should be no problems on this “technical” aspect.

I have noticed that older people tend to write in ALL CAPS because they say they can see better in that way. In this case it would be enough if they learn to change the resolution of the monitor, or to change the font size of the browser.

The spacing between characters

This aspect should also not be underestimated if you want to make people perceive that you have a good use of the computer. Personally, that’s the first thing I notice, and yes, you notice it right away.
In practice we respect the same rules that we use when we write by hand:
– the comma: the comma sign and then the space. Example: First the comma, then the space.
– the point, exclamation point, question mark: we finish the sentence, we put the point and then the space. Example: The sentence ends with a period. A space goes after the period.
– parentheses: word, space and then the parenthesis, the content, and then closed parenthesis and space. Example: We write a text (but not too long) and reread it.

So let’s see a complete example:

It is important to write well (since the computer is more and more popular), but not only! Also knowing how to use email, Word and Excel. Can you do it? It is always useful to learn.

The font, or style of the character

Another important aspect is the type of character (also called Font) you use for your texts.
For the professional and school context, I recommend choosing standard fonts (such as Arial, Times new roman, Verdana, etc.) that are always good. Fonts that are too “italic” or “funny” are just out of context. If in doubt, leave the character that the program you use automatically proposes.

What do you think? A few simple rules and your text will look much more professional and “important”!


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